Home / Employee Resources / Policies, Handbooks and Guides

Policies, Handbooks, & Guides

Grayson College has numerous resources to help personnel stay in touch with current policies and procedures. These policy manuals, handbooks, and guides are listed here for quick and easy reference.

Policies and Procedures

Recently Updated Policies

Pending Board approval

FLAA (Local) - Student Expression: Student Use of College District Facilities

FLB (Local) - Student Rights and Responsibilities: Student Conduct

GFA (Local) - Community Use of College District Facilities: Conduct on College District Premises

CHF (Local) - Concealed Carry of Handguns on Campus

DLC (Local) - Status of Employment Promotions and Demotion

Pending approval with TASB

BGC (Local) - College Councils and Committees: BGC Councils and Faculty Senates

Policy update 32 (Local) The Texas Association of School Boards (TASB) has provided us with a copy of Policy Update 32 (Local). Earliest action would be May 9.

Policy Update 32 (Legal) The Texas Association of School Boards (TASB) has provided us with a copy of Policy Update 32 (Legal).

January 24, 2017

DIAA(LOCAL) - Freedom from Discrimination, Harassment, and Retaliation
ECC(LOCAL) - Instructional Arrangements
FFDA(LOCAL) - Freedom from Discrimination, Harassment, and Retaliation
FFDB(LOCAL) - Freedom from Discrimination, Harassment, and Retaliation
FI(LOCAL) - Solicitations
FJ(LOCAL) - Student Records
FKC(LOCAL) - Student Activities
FLA(LOCAL) - Student Rights and Responsibilities
FMA(LOCAL) - Discipline and Penalties

All changes reflect only name and/or contact changes.

December 9, 2016

DMD(LOCAL), which clarifies the acceptance of employee resignations.

Attached is an update to Board Policy DMD(LOCAL), which clarifies the acceptance of employee resignations.

November 17, 2016

DEA(LOCAL)- Compensation and Benefits: Salaries and Wages

Policy DEA (LOCAL) mandates that the college president inform the Board of Trustees of any salary supplement that is funded by a gift, grant, donation, or other consideration from an outside person, including a foundation or other entity. Local policy specified that reporting would occur in October of each year. This removes that provision (on page 4 of the policy under the heading “Salary Supplements”), allowing for the reporting to occur at the time of the budget presentation.

October 11, 2016

DED(LOCAL)- Compensation and Benefits: Vacations and Holidays

The changes: (1) remove the provision that one-half of the leave accrued during a fiscal year must be used during that year because that provision added unnecessary complexity and (2) remove the out-of-date reference to golf course employees.

Other changes in the college’s practice are not covered in the policy manual. The date that excess vacation (vacation over the maximum allowable) has been removed from an employee’s record has been September 1 (the start of the fiscal year). It will now be January 1 (the start of the calendar year). Past practice also allowed accruals to continue after the maximum was reached. In the future, the maximum accrual will actually be the limit on vacation leave that is allowed.

The effect of the changes will be that employees are able to carry-over their 2015-16 vacation hours through December 31, 2016. In prior years this would be reset on September 1, 2016. Thereafter, the maximum accumulated hours would be capped at the amount of hours an employee may earn in a given year.

DEC(LOCAL)- Compensation and Benefits: Leaves and Absences

Adds a provision requiring “fitness of duty certification” in certain circumstances. Language added includes:

If an employee is absent for five (5) or more continuous days due to their own serious medical issue or misses work due to hospitalization.

June 28, 2016

BCA(LOCAL)- Board Internal Organizations: Board Officers and Officials

This policy is being revised to allow for a new naming structure of Board of Trustees Officers. The new naming scheme changes President to Chairperson and Vice President to Vice Chairperson.

EGC(LOCAL)- Academic Achievement: Graduation

The policy is updated to reflect current procedure, which results from an automated process to award degrees.

FFDA(LOCAL)- Freedom from Discrimination, Harassment and Retaliation: Sex and Sexual Violation

With Update 31, FFD(LOCAL) was removed from TASB and replaced with FFDA(LOCAL).

DIAA(LOCAL)- Freedom from Discrimination, Harassment and Retaliation

With Update 31, DIA(LOCAL) was removed from TASB and replaced with DIAA(LOCAL).

DGB(EXHIBIT)- Employee Rights and Privileges: Personnel-Management Relations

Policy is updated to include contractors