Satisfactory Academic Progress
What is Satisfactory Academic Progress?
Satisfactory Academic Progress, also known as SAP, is the progress required for students who received financial aid in academic studies to fulfill a specified educational objective.
Become familiar with Grayson College Office of Financial Aid Satisfactory Academic Progress Policy
How to Maintain your Financial Aid:
- Maintain a cumulative Grade Point Average (GPA) of 2.0 or higher
- Pace: Complete 67% of all classes attempted
- Complete your degree within the 150% timeframe (i.e. an associate degree of 60 credit hours must be completed within 90 credit hours)
Financial Aid Status
There are four different financial aid statuses, depending on your GPA, pace, and/or max timeframe your status can be classified as one of the following:
- Good Standing- A student is considered to be in good standing as long as their cumulative GPA is at least a 2.0 or higher, maintained a cumulative completion rate pace of 67% or higher, and stay within the max timeframe for their degree plan.
- Warning- A student’s financial aid status goes to warning when they either obtain a GPA of 1.99 or lower or a cumulative completion rate pace of 66% or lower. Students who are within the warning status will receive Financial Aid for one semester to get back into good standing, if they are not able to get back into good standing they will receive the status of Suspension the following semester.
- Suspension- A student goes on suspension when they are unable to gain a GPA of at least a 2.0 or cumulative completion pace of 67% within the warning semester, or when they reach the max timeframe for their degree plan. When a student is on suspension, they do not qualify for financial aid, however, they can regain eligibility by submitting an appeal to the Appeals Committee for review. If the appeal is approved, the student will be placed on an Academic plan, if not, the student will have to pay out of pocket. Students who are on suspension for GPA and/or pace can regain eligibility when they again meet SAP requirements.
- Academic Plan- A status assigned to a student who successfully appeals Financial Aid Suspension. Students who are placed on an Academic Plan must maintain a 2.5 semester GPA and 75% completion rate during the semester until they regain eligibility or they graduate. If a student is on an academic plan for max timeframe they will remain on the plan until they graduate.
Re-Establishing Financial Aid Eligibility:
There are two avenues available for regaining eligibility for financial aid. These avenues consist of the following:
- Paying on your own: While remaining within the 150% completion rate of your degree/certificate, you must raise your cumulative GPA to a 2.0 while successfully completing a minimum of 67% of all courses you attempt.
- Appeal process: Students who have faced mitigating circumstances* may appeal the suspension of their financial aid. If the appeal is approved the student will have the opportunity to receive financial aid while attending classes as long as they adhere to the stipulations of the appeal.
When a student is not meeting Satisfactory Academic Process they can file an appeal. It is then reviewed by the Appeals Committee for consideration in order to have their aid reinstated. Any student wishing to appeal must:
- Completely fill out the Financial Aid Appeal Form.
- Meet with a Success Coach and have a Degree Audit filled out as well as the Academic Advisor Appeal Agreement Form.
- Type a letter to the Appeals Committee explaining the following:
- Why they failed to meet Satisfactory Academic Progress?
- What mitigating circumstances they had making it difficult to meet Satisfactory Academic Progress?
- What has changed to improve the mitigating circumstance?
- Provide documentation that will support your claims for the mitigating circumstance(s).
Check this out: GPA Calculator - Raise My GPA
Step 1: You may obtain a report of attempted and completed credit hours from the admissions office. Alternatively, you may determine your attempted and completed credit totals by reviewing your academic transcript.
Step 2: Look to the bottom of your Unofficial Transcript to find your Transcript Totals.
SAP: Satisfactory Academic Progress means a GPA of 2.0 or higher, a completion rate of at least 67% or higher, and the attempted program hours have to be less than 150% of published program length.
GPA: A measure of a student’s academic achievement at an institution, calculated by dividing the total number of credits or hours. Students must maintain a cumulative GPA of a 2.0 or higher.
Pace: The total number of hours the student has successfully completed divided by the number of hours the student has attempted. Must be greater than or equal to 67%.
Maximum Timeframe: Per federal regulations, when it becomes mathematically impossible for a student to complete their degree program within 150% of its length they are no longer eligible for federal student aid.
Appeal: A process for a student who fails to maintain SAP to petition the school for a reconsideration of eligibility to receive Federal Title IV funds, State, Exemptions and other financial aid funds.
Approved Appeal: Student will be placed on an Academic Plan and will have to meet terms of plan as stated in approval letter.
Denied Appeal: Student will remain on suspension and not be eligible to receive certain types of financial aid, including federal, state, and some institutional scholarships.
Mitigating circumstances: Situations beyond the student's control, may include:
- A death in the immediate family
- Injury or illness of the student or immediate family member
- Other special circumstances
Mitigating circumstances DO NOT include:
- Student felt overwhelmed
- Student changed work schedule
- Student did not like the instructor or had a conflict with the instructor
- Student did not understand college and wasn't ready or mature enough
- Death or illness of a friend or relative not in immediate family
- Withdrew or stopped attending to avoid a bad grade
- Student states: Nobody told me that would affect me