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Know Before You Go

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Screening Plan

Phase 1- 
Screeners:
  • One employee per office area will be identified by EL to serve as the Screening Captain. The Captain will take the temperature of employees, confirm no symptoms are present, ensure employees are wearing face coverings and distribute wristbands. HR must be provided a list of Screening Captains. 
  • Faculty will serve as screeners in the classroom for the limited population of students on campus.
  • South Campus screening will occur through the main office as needed due to limited population.
  • Employees who work outside of normal business hours will self-check.
● Students visiting campus for class will be expected to go through screening, wear face coverings, wash hands and maintain social distancing.
● Employees will check-in daily through a SmartSheet form. Employees will be encouraged to limit their movement about campus, but when it is necessary, to note where they’ve been. This can be done through a calendar or journal.
● Class attendance and Who’s Next data will be used to capture students on campus. 
Communication:
  • The GC COVID-19 webpage will provide “what to know before you visit campus” in addition to how to schedule an appointment and other directions as appropriate. 
  • In advance of an appointment, the employee should send the visitor instructions (to be provided) with important information concerning the person’s visit to campus, including screening and staying home if ill. 
 
Phase 2-
● Employees will begin to use the Screening Stations in established locations (Career and Technical Center, Mary Moses Health Science Center, and Student Affairs Building). 
● Employees will check-in daily through a SmartSheet form. Employees will be encouraged to limit their movement about campus, but when it is necessary, to note where they’ve been. This can be done through a calendar or journal.
● Class attendance and Who’s Next data will be used to capture students on campus. 
 
Screening Stations (beginning Phase 2)-
● Screening stations will be available during College operating hours with specific hours posted at each location. Stations will be initially located in the SAB, HS and CTC. Note: additional locations can be added if need warrants.
● South Campus screening will occur through the main office as needed due to limited population. 
● Those visiting the West Campus extension will need to stop by the Student Affairs Building for screening prior to visiting that campus. When a class will be held at the West Campus extension in the evening or weekend hours, the professor will self-screen and then serve as the screener for students at the entrance to the classroom.
● Screening Communication: 
  • Location identified by 10ft navy feather banners that say “check-in” supported through the use of yard signs that say “this way to check-in.”
  • Exterior doors will have window clings that provide a reminder to visit the nearest screening station to check-in prior to visiting an office or classroom.
  • The GC COVID-19 webpage will provide “what to know before you visit campus” in addition to how to schedule an appointment and other directions as appropriate.
  • In advance of an appointment, the employee should send the visitor instructions (to be provided) with important information concerning the person’s visit to campus, including screening and staying home if ill. The Testing Center will need to notify test-takers to check-in at the SAB prior to entering the SSC. 
Screening Process: 
  • Third-party screener greets the visitor, student or employee.
  • The screener will ensure the person is wearing a face covering.
  • Should an individual refuse to be screened, they will be asked to leave and served remotely.
  • The screener asks if the person has experienced any of the posted symptoms.
    • If the person expresses symptoms, they will be given a letter with further instructions and sent home.
  • The screener takes the person’s temperature.
    • If temperature is above 100* F, provided a letter and sent home immediately. The screener will log the person’s name, phone number and supervisor. This list will be shared with Human Resources.
    • If temperature is below 100* F, provided a wristband and instructed to wash hands prior to visiting an office or classroom.
 
Special Circumstances:
● When a special event (or one-off) is scheduled, the third-party screeners will be called to handle the event. Coordination must occur with the Human Resources Office.
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