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COVID-19 Response Plan

Updated January 7, 2022

Current Phase: Phase 4

 

I. Purpose
The College will use the following multi-phased approach to provide flexibility to meet employee and student needs on- and off-campus, as the evolving situation demands. These will be subject to federal, state and local guidelines. The College may move back and forth through these phases dependent upon the current situation at the time. 

 
Phase 1 
Provide small class instruction as deemed necessary
 
Staffing:
● The College remains open but only virtually; most instruction and services provided online.
● All buildings remain closed to the public and accessible only to employees who need to access their offices or campus resources. All employees are encouraged to work remotely.
● Employees should wear normal work attire while on campus. 
● All non-essential employee travel is suspended. Employees should direct questions to their executive administrator.
 
Student Support:
● Remote support is the option for services to students.   
 
Instruction:
● The College is teaching a limited number of face-to-face skills segments as required for completion. This is being done following best practices.
● Restaurant Six Ninety One and the Cosmetology Salon are closed.
 
All employees, students and visitors will practice social distancing and face coverings are highly recommended. 
 
Currently, this includes the following: 
● Face coverings are highly recommended for faculty and students
● Employees may request a face covering through their supervisor (who will obtain those from Human Resources).   
Click here to learn more about properly wearing a face covering.
 
All employees, students and visitors will be screened upon entry as described by our COVID-19 Screening Plan.
● Students attending in-person classes are being screened by faculty at the entrance to the classroom. 
 
Other rules for operating under the Minimum Standards as described by the Texas Higher Education Coordinating Board and the Open Texas Plan.  
● All persons must familiarize themselves with the guidance for appropriate cleaning and disinfection, hand hygiene and respiratory etiquette.
● Employees will be responsible for cleaning spaces in their immediate office areas.  
● Telephones, email and Zoom meetings should be utilized whenever possible.
● When visiting another office is necessary, call ahead and wear a face covering.
● No office-to-office socializing, including potlucks, parties, etc.


Phase 2 - Limited Presence on Campus. Primarily remote services and online classes, with limited services by appointment and some hands-on small classes on-campus. 
 
Staffing:
● Remote support is the preferred option for providing services to students.
● Additional staff are on campus to support the limited courses offered on campus. The Executive Leadership Team will determine appropriate staffing levels.
● Supervisors will need to determine on-campus/remote work schedules to cover hours of operation. In some cases, executive administrators may approve temporary remote and/or hybrid work for positions.
● Employees who are unable to work effectively from home will be on campus.
● Human Resources will be available by appointment. 
 
Student Support:
● Remote support is the preferred option for providing services to students.   
● Additional, but limited on-campus support to students is available using scheduling to limit the number of people in an area at any given time. 
● Departments open by appointment include the Testing Center, Advising (Success Coaches), Financial Aid & Veteran Services, Business Office, Center for Workplace Learning, Counseling & Social Services (Emergency Aid), Student Support Services, Student Life & Development, International Students and the South Campus.  
● The Library provides curbside services for those who need materials from within the Library.
● The Math Hub and Writing Center are available by appointment.  
 
Instruction:
● The majority of instruction remains online except select face-to-face skills training. Faculty should prepare courses to move to an online format if necessary.
● Common areas remain closed, including study rooms.


Phase 3 - Expansion of Services
Continuation of classes primarily online, with limited hands-on classes on campus. Continue to serve students online, by appointment and, in some circumstances, by walk-in (depending on the department). 
 
Staffing:
● Moderate staffing to support increased delivery of services on campus.  The Executive Leadership Team will determine required staffing levels.
● Supervisors will need to determine on-campus/remote work schedules to cover hours of operation. In some cases, executive administrators may approve temporary remote and/or hybrid work for positions.
● All departments have a physical presence on campus. The preference is to have appointments for on- and off-campus interaction, but will also work students when they walk-in using appropriate technology such as Who’s Next to limit the number of people waiting in the common spaces.  
 
Student Support:
● Remote support continues to be the preferred method of providing services while providing some on-campus support. Appointments are encouraged.
● Additional, but limited, on-campus support to students phased-in using appointments to limit the number of people in an area at any given time. 
 
Instruction:
● The majority of instruction is provided online except for face-to-face skills training.  Faculty should be prepared to move courses to an online format if necessary.


Phase 4 - Traditional Campus Operations
Full support for students and employees available. Serve students by walk-in, remotely or by appointment. 
 
Staffing:
● Employees will be present on campus.
● Services are offered primarily on campus with remote services still available.
● Travel restrictions may not be present.  
 
Student Support:
● Face-to-face student support is available. 
● Housing is available for students. 
● Food service is provided. 
● On campus Student Life activities are allowed.  
● Common areas on campus including study rooms are available.  
 
Instruction:
● Face-to-face instruction is available as is practical to do so. Faculty are encouraged to consider online and hybrid formats.
● Fine arts programs are allowed based on social gathering guidelines. 
 
Emergency Leave
 
The Grayson College developed Emergency Paid Administrative Leave (EPAL) is extended through May 31, 2022
 
Employees who are unable to report to campus or work remotely (as requested) may be eligible for a paid leave program.
 
Contact Human Resources to discuss available options.