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Frequently Asked Questions

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Frequently Asked Questions

 

Where do I begin the process of applying for and acquiring financial assistance?

The first step for students who want to apply for financial assistance is to complete and

sign the Free Application for Federal Student Aid, also known as FAFSA. Students can

fill the FSFSA out at studentaid.ed.gov/sa/fafsa.

 

Students will need to create a FSA ID in order to sign their FAFSA before they submit it

for processing. For dependent students, one parent must create an FSA ID in order to sign

their student’s FAFSA. Students and/or parents can create their FSA ID at fsaid.ed.gov.

 

What documents are needed to complete the FAFSA?

Social security number – may need both student and parent.

 

Alien Registration Number (if you are not a U.S. citizen) .

 

Tax information for two years prior to the FAFSA (ex: for the 2019-2020 FAFSA

 

students and/or parents will need their 2017 tax information.)

 

Records of untaxed income (if applicable).

 

FSA ID to digitally sign the FAFSA.

 

What is Grayson College’s school code?

GCC’s school code is 003570

 

Do I need to be a full time student to be eligible to receive a Pell Grant?

Every student is different, some do not have to be full time to be eligible to receive the

Pell Grant where others are only eligible if they are enrolled full-time. The Pell Grant

award is prorated based upon enrollment status and the Students Expected Family

Contribution (EFC) which is calculated by the Department of Education when they

process your FAFSA.

 

When will my eligibility be calculated?

The first day of class, a student has enrolled for in a given semester is the official date

Title IV eligibility is calculated. Students not enrolled or how have been reported by their

instructor as "no show" by the census date will not have earned and Title IV aid they will

be responsible for institutional charges that may have been incurred or any Title IV aid

that was disbursed.

 

How do I apply for Title IV assistance if I am attending another institution?

A student cannot receive Title IV at more than one institution at a time. The student must

decide which institution will be considered their “home” institution and who will be

disbursing their Title IV funds.

 

If a student is attending Grayson College as well as a four-year institution they can

possibly do a Consortium Agreement where the four-year institution will be the "home"

school and the student will receive all of the aid there and Grayson will be considered the

"host" school. Any student interested in a Consortium Agreement will need to contact

their "home" school.

 

How do I transfer my financial aid to another institution?

The student is encouraged to contact the Office of Financial Aid at Grayson College, so

that we can cancel future disbursements of funds. If the institution to which you are

transferring is not listed on your FAFSA, you will need to log on to your FAFSA and

add the new institution. This change can take 3-5 business days for the Department of

Education to process.

 

What will happen if I drop a class or withdraw from all of my classes during a

semester while receiving financial aid?

It would have no effect if you maintain the enrollment status (i.e.) full-time, half-time,

three quarter time, less than half time) that you held prior to dropping the class. It will

only change the amount of the tuition. If your credit load changes from full-time to halftime

or less at this time you aid will decrease to match your enrollment, this may cause a

balance on your Billing Statement.

 

You will be subject to satisfactory academic progress standards that require you to

complete a certain percentage of hours attempted. You may obtain a copy of these

standards from the Financial Aid office or on our website in the Satisfactory Academic

Progress Policy.

 

If you have appealed for the current semester and were placed on an Academic Plan you

will need to meet the conditions laid out in the letter you recieved from the Financial Aid

Office.

 

If you drop all courses or you receive all F’s in a semester you may be subject to repay

Title IV Financial Aid Funds which includes Federal Pell Grant and any Federal Student

Loans.

 

If I am not eligible for a Pell Grant is there other financial assistance?

Yes, there are many forms of financial assistance that you may be eligible for: Texas

Education Opportunity Grant, College Work-Study, Federal Student loans, or on campus

and off campus scholarships.

 

 

Are there priority dates within the Office of Financial Aid?

Need-based financial aid applications will be processed on the basis of availability of

funds. In order to be considered for all of the programs for which they may be

eligible, applicants are urged to have a completed FAFSA on file before the

priority deadline.

 

The state priority deadline for the 2019-2020 FAFSA is January 15th.

 

Each individual scholarship has its own deadline. Late applicants should be prepared to

meet initial expenses (tuition, fees and books) from their own resources.

No notification or award will be made until all required documents have been received.

You may review your My Viking for missing documents that are still required to

complete the process of your file.

 

Do I need to complete the FAFSA before applying for a student Loan?

Yes, it is mandatory for students to complete the FAFSA before applying for a student

loan because the FAFSA allows the Office of Financial Aid to determine your general

eligibility for a student loan.

 

The subsidized loan awarded is based upon need. The need is determined by the results of

the FAFSA. Additional information regarding the types of loan available to our students

may be located in the financial aid office or the institutions website.

 

Is there a separate application to apply for a student loan?

Students who are interested in applying for Federal Direct Student Loans must fill out the

loan request form located in the Financial Aid Office. Students are required to fill out their

Master Promissory Note (MPN) and Entrance Counseling at studentloans.gov. We advise

that all borrowers complete our in-house loan advising as well.

 

Students can also take out an alternative loan by going to hhloans.com and must fill out

the Intent to Apply form located in the Financial Aid Office.

 

Students who parents want to take out a loan to pay for their student's education can apply

for a parent PLUS loan by filling out the PLUS application in the Financial Aid Office.

 

We strongly suggest any student who takes out a loan of any kind complete our in-house

loan advising for up to date information on their loans.

 

How many hours must I be enrolled in to be eligible for and receive a Student

Loan?

You must be enrolled in no less than 6 hours and making Satisfactory Academic Progress

or on an Academic Plan.

 

Will my credit history affect my student loan?

No; although Parent PLUS loan applicants are subject to a credit check.

 

 

How long does it take to process my student loan?

Federal Direct Loans can take 2-3 weeks to be processed by the Financial Aid Office.

Once the loan request form is processed students are responsible to accept the loans on

the Financial Aid tab on their My Viking Portal.

 

Is there a separate application for Federal Work Study?

Yes, students interested in working on campus or off campus as a tutor for elementary

students must complete and return the Work Study Application that can be downloaded

from the institution’s website or picked up at the Financial Aid Office. These positions

have a hourly wage of $8.00 an hour. All students must give consent to a background

check.

 

Is there someone available to assist students completing the FAFSA?

Yes. The Office of Financial Aid has computers/personnel available to assist students in

filling out the FAFSA. Students/Parents are encouraged to bring copies of their tax

returns, W-2’s and FSA ID(s) with them in order to complete the FAFSA.

 

What is My Viking?

Students can access their My Viking Portal by going to myviking.grayson.edu. Once the

login page comes up students will need to claim your account by following the steps laid

out for you. The My Viking Portal is where all of your information from the documents

students need to submit to their financial aid is located. They can also view their

financial aid there as well.

 

Is there a separate application for applying for Grayson College

Scholarships?

Yes. The priority deadline is March 15th of each award year for the following Fall/Spring

Semester. This application can be located through the Scholarship tab on the

Financial Aid page of the Grayson website. The application is completely

electronic and can be submitted as such.

 

Are there any guidelines that must be followed to apply for and receive a GC

Scholarship?

Yes. Please note the following:

Complete scholarship application each academic award year and return the

application and requested documents to the Office of Financial Aid.

  • Scholarship funds may be used for tuition/fees/books or supplies in the

semester awarded.

  • Scholarships may be reduced or rescinded if aid exceeds cost of attendance.
  • Scholarships may be reduced or rescinded if institutional maximum

scholarship award is exceeded.

  • Institutional Scholarships are non-transferable, and must be used in the

semester awarded.

  • Additional documentation required and/or an audition may be required for

various departmental scholarships.

 

Can financial aid pay for a minimester or fast-track classes?

Minimester terms may qualify for financial aid. Students are encouraged to contact the

Office of Financial aid to determine if they have eligibility before enrolling in a

minimester.

 

Satisfactory Academic Progress Frequently Asked Questions

How do I remain eligible for Financial Aid?

  • Maintain a cumulative Grade Point Average or GPA of at least a 2.0.
  • Have a completion rate pace of 67% or higher for all courses attempted.
  • Complete their degree within a timeframe of 150%

 

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Check this out: GPA Calculator - Raise My GPA

Glossary:

SAP: Satisfactory Academic Progress means a GPA of 2.0 or Higher. A completion rate of at

least 67% or higher, and the attempted program hours have to be less than 150% of published

program length.

GPA: A measure of a student’s academic achievement at an institution, calculated by dividing

the total number of credits or hours. Students must maintain a cumulative GPA of at least a 2.0.

Pace: The total number of hours the student has successfully completed divided by the number

of hours the student has attempted. Must be greater than or equal to 67%.

Maximum Timeframe: Hours cannot exceed 150% of the published length of the program. Ex:

total number of credits to receive General studies degree is 60 credits, you cannot exceed 90

credits.

Appeal: A process for a student who fails to maintain SAP to petition the school for a

reconsideration of eligibility to receive Federal Title IV funds, State, Exemptions and other

financial aid funds.

Approved Appeal: Student will be placed on an Academic Plan and will have to meet terms of

plan as stated in approval letter.

Denied Appeal: Student will not be eligible to receive certain types of financial aid. Including

Federal, State, and some institutional scholarships.

*Mitigating circumstances: Are situations beyond the student's control and may include: a

death, injury, or illness of the student or in the immediate family or other special circumstances

and may include:

  • A death in the immediate family
  • Injury or illness of the student
  • Other special circumstances

Mitigating circumstances DO NOT include:

  • Student felt overwhelmed
  • Student changed work schedule
  • Student did not like the instructor or had a conflict with the instructor
  • Student did not understand college and wasn't ready or mature enough
  • Death or illness of a friend or relative not in immediate family
  • Withdrew or stopped attending to avoid a bad grade
  • Student states: Nobody told me that would affect me

Last Updated:12/6/2018