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Students with Disabilities

Student in a wheelchair looking at books

Accessibility Services is now located in the Student Success Center.  

The faculty and staff of Grayson College are dedicated to providing students with disabilities and learning differences full access to programs and services by providing reasonable and effective accommodations that promote student independence.

Disability Services Coordinator

Jeffri Johnson Hodge
6101 Grayson Drive, Hwy 691
Denison, TX 75020
Phone:  903-463-8751

How to Request Academic Accommodations

Disability is defined in the Americans with Disabilities Act as a “physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairment; or being regarded as having such an impairment.”  Major life activities include, but are not limited to “functions such as caring for one’s self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, working.”  

Students requesting accommodations should:

  1. complete an accommodation request form online.  (Forms are also available in the Accessibility Services Office).
  2. provide documentation to the Disability Services Coordinator from appropriately trained professionals, such as physicians, educational diagnosticians, licensed psychologists, psychiatrists, or other qualified professionals (by email to or in-person at the Accessibility Services Office).
  3. contact the Disability Services Coordinator to schedule an appointment.

Determining reasonable and appropriate accommodations is based on documentation submitted as well as a discussion with the student.  The student and the Coordinator of Disability Services will work together to determine appropriate accommodations for the entrance exam, if needed, and college coursework.  Documentation becomes part of students' educational records and is protected under the Family Educational Rights and Privacy Act (FERPA).


Contact the Disability Services Coordinator

Students may contact the Disability Services Coordinator at any time during regular office hours in the Testing/Tutoring Center (2nd floor of the Student Success Center).  Days and hours vary during mini-mesters and summer semesters.  To schedule an appointment, email

Delivery of Accommodation Approvals to Professors

The Disability Services Coordinator notifies professors by email of the student's approved accommodations for the current semester.  Students may choose to discuss their accommodations with their professors, but are never required to disclose their diagnosis to anyone outside the Accessibility Services Office.  

Guidelines for Documentation

  • A specific diagnosis, including level of severity and duration
  • The specific findings in support of the diagnosis, such as relevant history, tests administered, test results, and interpretation of test results
  • A description of the student's functional limitations (symptoms) as they directly relate to the stated disabilities and impact academic performance
  • Disability management by assistive devices (such as hearing aids, walkers, etc.) medications, treatments or other coping mechanisms as well as side effects caused by medication for treatment of conditions when impacting academic performance
  • Specific recommendations for reasonable accommodations (such as note takers, extended testing time, sign language interpreters, etc.) necessary for equal access in the academic environment
  • Documentation on the professional's letterhead, signed and dated, with contact information, such as address and telephone number

Additional Documentation

Academic accommodations may not fundamentally alter the nature of an academic program; consequently, some programs will require additional documentation before accommodations can be approved for those classes and assessments. The following programs have provided guidance on this requirement:

  • Nursing Programs: State licensing of nurses requires successful performance on the NCLEX-RN or NCLEX-PN exams, and the Texas Board of Nursing’s guidelines for special accommodations based on ADA considerations are applied to those assessments. Those Texas Board of Nursing policies, further inform the policies followed by the Nursing Programs at Grayson College.  These forms and a fuller explanation of these procedures will be available from the Office of Disability Services. 

 Please note:

  • Students may choose to request accommodations in one or more classes, but not request accommodations in others.  Unless specifically requested by the student, approvals are sent to all the professors in courses for which the student is currently enrolled. 
  • Accommodation approvals are not retroactive and must be updated each semester.  Students submit an accommodation request at the beginning of each semester for which they are enrolled. 
  • If students with disabilities attempt a class without requesting accommodations, they cannot, unless given special approval by the professor, ask to have accommodations applied to previous coursework, exams, or quizzes.

Service Animal and Assistance Information:

  1. How do I know how my animal is classified?
  2. Texas human resource code
  3. Housing accommodation form
  4. Service and assistance animal procedures
  5. Service animals in training
  6. Service animals in training form

Additional Resources:  

Autism Speaks - Postsecondary Education

National Center for Learning Disabilities

National Deaf Center

Going to College with Diabetes


Using the right technology or software is vital to students' success.  The following list includes just a few of the many options currently available to students with disabilities.  This list is not comprehensive and is not an endorsement for any of these products.  Research all options based on diagnosis and recommended accommodations.  Talk to a vocational rehabilitation counselor or other trusted professional.  Ask about free resources and trial versions.  

Accessible books:  




Natural Readers


Note taking assistance:

Sonocent Audio Notetaker

Screen readers for blind or low vision:




Faculty Guidelines

Instructors are asked to read and familiarize themselves with the Faculty Guidelines for Disability Services and explore UDL resources on the University of Washington's DO-IT website.